CONFERENCE SYSTEM / INFORMATION ARCHITECTURE

INTEL DEVELOPER FORUM

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The Challenge

STARTING FROM SCRATCH

Intel Developer Forum, is a gathering of technologists to discuss Intel products and products based on Intel products.

Intel once again reached out to icon1 with a request for a Conference Management System to be developed for their IDF conference. They wanted to move away from the manual and fragmented way of working to a consolidated system to help them collect and manage their sponsor information.

The challenge encountered here was that Intel knew that they needed a solution but didn’t have a clear idea on how they wanted the Conference System to work. Icon1 spent time understanding the needs, wants, requirements and scope of work that encompassed IDF and even flew out to Portland to meet in person to ensure all pertinent details were collected.

ICON1’S CONFERENCE MANAGEMENT SYSTEM GENERATED POSITIVE PAYBACK AND INCREASED INTEL’S VALUE IN HOW THEY CONDUCTED IDF.
ICON1’S CONFERENCE MANAGEMENT SYSTEM GENERATED POSITIVE PAYBACK AND INCREASED INTEL’S VALUE IN HOW THEY CONDUCTED IDF.

Our Approach

DEVELOPING SOLUTIONS

Icon1 worked closely with the Intel IDF, legal and marketing and communications teams to understand exactly what they needed and the scope of work to be captured within the system. The development of the Conference Management System was a moving target that required clear oversight on the requirements and workflows to be developed.

Throughout the development of the Conference Management System, the challenges kept changing are more needs and wants were discovered, such as addition of domain specific languages to enhance the user experience of the system. Automating specific processes was also of importance to increase efficiencies.

In the later stages of the use of the system, icon1 refreshed the code and user experience by adding more features and functionalities. This expanded the use of the Conference Management System to allow additional collection of auxiliary information and a depository of brand graphics and logos for their exhibit partners to source from.

Our Results

EXCELLENCE IN MOTION

The Conference Management System developed for IDF was intended to be used for one event in North America, but proved to be so valuable that it was used for a series of multiple international IDF events for several years.

Intel streamlined their processes, reduced dependencies and increased efficiencies. Employing the Conference Management System made it significantly easier to work with and collect sponsorship information. The Conference System was easy to roll out and the onboarding process was fluid.

The initial investment Intel made in developing the Conference Management System combined with its use for multiple global IDF events over the course of several years, proved to generate positive payback and increased Intel’s value in how they conducted IDF.

The Conference Management System developed by icon1 for IDF was in use up until the cancellation of global IDF events in April of 2017.

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